Document automation means turning your document into a process application or business process which allow you to make a document faster, more precisely and for more cheaply. This is achieved by special software known as HotDocs software. The company that came up with this software is reputed for IT consultancy for law firms and company legal departments. They sometimes refer to the automation process as the final frontier for many law firms.
Statistics has it that many advocates usually implement some type of file management software and practice organization when they open up a new law firm. The software normally makes them to focus more on being committed to law and therefore forgetting about the document automation system. This scenario arises because they become oblivious of the usefulness of the system or unaware of its existence.
Document automation may surely be the final frontier but can also have the potential of being the most important tool required in any company or law firm. This is because it immensely saves time and money. It also greatly reduces the legal exposure. The amount of time which can be saved varies from one company to another.
With the automation process, a client testified that the amount of time he used to take to complete a given task has tremendously reduced by ten times as much. What he did in 10 hours in one day, he is able to do in one hour. This has greatly made his work easier which gives him an opportunity to complete his tasks quickly and take on the next.
The process which consumes time is less of a technical process. The procedure is entirely comprised of some VBA, word mail, merge and macros. It begins at the point where the individual is required to input data into the system to come up with a document. The document is then proofread and the mistakes corrected before proofreading it once more.
After spending hours doing this, you still find that the files have errors. Updating such a process involves hiring a programmer who has to come and rewrite some VBA and again update his macros. This mode of operation is quite time consuming, cumbersome and inaccurate. It also creates unnecessary inconveniences that can be eliminated.
With the automation system, most of the information is imported right from the database. It is after the importation that the files are then generated. This means that the user does not need to call the programmer to come and code in VBA any further. He also does not need to proofread the data anymore. This is because the system is able to do the tasks by itself.
Once a legal practitioner has automated his data process with the aid of HotDocs software in converting them to procedure application, he can delegate the other bit of it to his assistants and paralegals. They will be tasked with the responsibility of assembling the documents. This gives the advocate ample time to concentrate in practicing law instead of overseeing the process of creating documents. In doing so, he stands a chance of making more money.
Statistics has it that many advocates usually implement some type of file management software and practice organization when they open up a new law firm. The software normally makes them to focus more on being committed to law and therefore forgetting about the document automation system. This scenario arises because they become oblivious of the usefulness of the system or unaware of its existence.
Document automation may surely be the final frontier but can also have the potential of being the most important tool required in any company or law firm. This is because it immensely saves time and money. It also greatly reduces the legal exposure. The amount of time which can be saved varies from one company to another.
With the automation process, a client testified that the amount of time he used to take to complete a given task has tremendously reduced by ten times as much. What he did in 10 hours in one day, he is able to do in one hour. This has greatly made his work easier which gives him an opportunity to complete his tasks quickly and take on the next.
The process which consumes time is less of a technical process. The procedure is entirely comprised of some VBA, word mail, merge and macros. It begins at the point where the individual is required to input data into the system to come up with a document. The document is then proofread and the mistakes corrected before proofreading it once more.
After spending hours doing this, you still find that the files have errors. Updating such a process involves hiring a programmer who has to come and rewrite some VBA and again update his macros. This mode of operation is quite time consuming, cumbersome and inaccurate. It also creates unnecessary inconveniences that can be eliminated.
With the automation system, most of the information is imported right from the database. It is after the importation that the files are then generated. This means that the user does not need to call the programmer to come and code in VBA any further. He also does not need to proofread the data anymore. This is because the system is able to do the tasks by itself.
Once a legal practitioner has automated his data process with the aid of HotDocs software in converting them to procedure application, he can delegate the other bit of it to his assistants and paralegals. They will be tasked with the responsibility of assembling the documents. This gives the advocate ample time to concentrate in practicing law instead of overseeing the process of creating documents. In doing so, he stands a chance of making more money.
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